Texas HCS Microboard Provider Resources

Discounted Off-site Services Rates for Microboard HCS Providers in Texas

Off-site services are: via telephone, e-mail, fax, and/or via “go to meeting”-
We will provide assistance & advice for you, your board of directors and nurses in establishing business set up and operations for your new or existing HCS program to comply with all HCS program provider requirements.
We will review and provide feedback/recommendations for any of the following items:

  • Development of HCS documents, forms, company procedures, etc.
  • Answering questions regarding the Texas Administrative Code, HCS Billing
  • Guidelines, HCS Nursing Issues.
  • Provide pre-survey recommendations and assistance
  • Preparation for billing audit- recommendations
  • Initial “start-up” assistance for new HCS program.
  • Assist you with writing plans of correction, and with creating tools and tracking systems
  • Assistance with individual Policies & Procedures
    This does not include complete set of Policies & Procedures and/or Employee Handbook. Call for flat rate fee for developing complete Policies & Procedures for your facility.

You can call ahead and set up phone conference or a “go to meeting” conference, training sessions, or Q&A session online. If you need answers to your questions, we’ll be here for you, especially if you are a new provider! We’ll be glad to help you any way we can.

Please contact me at: javasbja@aol.com or ph: 512-294-8032 for more information on other trainings and “on-site” service rates.

View our Off-Site Service Agreement

How will I be billed? We will bill against your time in 15-minute increments. A service (conversation or review) lasting up to 20 minutes will be billed as 15 minutes and 21-30 minutes will be billed as 30 minutes. A service lasting up to 50 minutes will be bill as 45 minutes and 51-60 minutes will be billed as 1 hour. You will receive quarterly invoices via email showing the time used and time remaining along with details of how your time was spent.

Can I save up my time? Yes, you can. If you sign up for a year of services, you can save up to 2 quarters at a time. For example: If you chose Option 2, you could use 12 hours in one month if you have not yet used any for the previous months in that quarter and for the previous quarter. That way, you can use our services when you need them the most. You can also save up your time within a quarter to use in one month.

Do I have to sign up for a year? No, you don’t. You can contract for 1, 2 or 3 quarters or for a year. Just know that the more hours you sign up for, the lower the cost per hour.

Can I cancel my contract? Yes, you can. If you are not satisfied with our services, just send us an email notifying us that you wish to cancel your contract and we’ll refund your money via check for the remaining time.

Please note:
Q & A sessions or conference calls should be arranged by appointment. Due to our business travel and teaching classes, we may not be able to take a call right away but we will return phone calls within 24 hours (usually the same day).

If you send us documentation for review and feedback such an IP or annual staffing, please allow for a 2-3 day turn around. We will complete the work in a timely fashion but it may not be within the same day we receive it.


Reduced Fees for Microboard HCS Providers

“Off-site” (hourly)

  • Option 1

    $55 / hr


    • 3 hours of consultation
    • $165 quarterly
    • $660 annually
  • Option 2

    $50 / hr


    • 6 hours of consultation
    • $300 quarterly
    • $1,200 annually
  • Option 3

    $45 / hr


    • 9 hours of consultation
    • $405 quarterly
    • $1,620 annually


Our newsletter is available and any provider can subscribe on the website for free to start receiving it per e-mail.

View our Off-Site Service Agreement



Also provided is a 4 hour overview of the entire HCS provider responsibilities for your administrator and board. This is helpful if you are a new HCS microboard provider and you need a review of everything that will be expected to follow all provider regulations and serve your focus person in the best possible way. If you are interested in this option, contact Julie for costs and for a scheduled date. This does not replace provider trainings provided by DADS.Please click on this link for our Off-Site Service Agreement


Four-hour overview training for “new” microboard HCS providers: $175

[paypal_button type=”paynow” amount=”175″ email=”javasbja@aol.com” name=”HCS Microboard Provider Training”]

This training is only for HCS Microboard Providers. This training session is completed via “go to meeting” webinar with one of our HCS consultants.

You must contact us at: javasbja@aol.com or you may call 512-294-8032 and speak to Julie Blacklock to set up 4 hr training session.


Helpful Links:

 “State Trends and Innovations in Medicaid Long-Term Services and Supports”
A short report about how states are using Medicaid funding innovations to allow people to move from institutions to community based settings.

“Putting Consumers First”

Promising Practices for Medicaid Managed Long-Term Services and Supports.  This report explains how managed care models are being used around the US to fund long-term services. It also offers advice for consumer advocates and state officials.



Discussion of how a  human services co-operative works – and how it is working for this parent of a person with developmental disabilities and her community. Watch this video and more on our Healthcare/PCA Services video playlist at: http://ngsd.org/healthcarepca-services.


This is a quite lengthy presentation…over an hour…but it is worth watching and quite informative.  It is put on by the ILMicroboards and Cooperatives

 Understanding Microboards and Cooperatives

Watch a recording of this online training session.


Behavioral Resources:

Dr. Ed. Hammer, Ph.D




This is a great site for training material especially behavioral for direct care staff, from the state of Washington.  Please check out this website link!  Series of videos, ppts., test, and other documents.




PROPOSED CHANGE  (Inclusion of Terminology “Microboards”)



Inclusion of Micro-boards to §9.177.(g)


Issues:  The Texas Secretary of State does not recognize the term micro-board.  The concept is included in the definition of non-profit.  The management structure is reported to TSOS.   Add the word Paid to definition to distinguish it from work (activity in which one exerts strength or faculties to do or perform something) which does not related to “compensation”


Microboard: What Is A Microboard?

A microboard is a small group of committed family and friends who join together with an individual with a disability to create a nonprofit organization. Some people think that a microboard is just a single person agency. The Microboard concept and the first actual Microboard were created in 1986 in Manitoba, Canada by our colleagues David and Faye Wetherow. Several years later the idea was taken up by the Vela Microboard Association in British Columbia, who trademarked the term as a way of ensuring that people who used the term would be operating with the philosophy and principles


§9.177. Certification Principles: Staff Member and Service Provider Requirements.

(g) The program provider must employ or contract with a

person who oversees the provision of HCS Program services

to the individuals. 

The person must have:

(1) at least three years paid work experience in planning

and providing direct services similar to HCS Program

services to a person with an intellectual disability or related

condition as verified by written statements from the person’s

employer; or

(2) both of the following:

 (A) at least three years of experience planning and

providing services similar to HCS Program services to a

person with an intellectual disability or related condition as

verified by written statements from organizations or agencies

that provided services to the person; and

(B) participation as a member of a microboard as

verified, in writing,


(i) the certificate of formation of the non-profit

corporation under which the microboard operates filed with

the Texas Secretary of State;

(ii) the bylaws of the non-profit corporation; and

(iii) a statement by the board of directors of the

non-profit corporation.