Calendar

Completing ICAPs/IDRCs & Understanding LONs

(For HCS)

Part of  Care Coordination/Case Management Series

Date: July 10th, 2025

Time: 2:00 PM-4:00PM

Cost: $65

For:  Program Managers, Administrators, Case Managers/Care Coordinators, Quality Assurance Staff, Nursing Staff

Presenter:  Julie Blacklock

You will receive a confirmation email and handout as well as a link to register with “Gotowebinar” to attend the session, once we receive payment.  Please click on your registration link right away to receive reminders for the session!

Description:  This class is designed for anyone who is first starting out in the HCS Waiver Program as a new provider or program manager and for those persons coordinating services (case management) for the individuals in the HCS Waiver Program. This class is also effective for Nursing staff who need to know how the program works overall as they are part of the coordination of services for the individuals in the program.  Lastly, this is also a great session for those providing oversight and quality assurance for the program.  Provider Representatives including the case manager or nurse may be the persons filling out the ICAP or they may be assisting with providing information to verify the LON (Level of Need) is current as well as providing information to help the facility to change the individual’s LON (i.e. LON increase application including documents to support that increase).

Topics

What Is a LON?

-A review of the definition of LON (Level of Need) in the HCS, TxHmL, and ICF/IID programs

Completing ICAP’s, and IDRC’s

-What is the ICAP (Inventory for Client & Agency Planning) and how is it utilized?

-When does the provider complete an ICAP and Why Do They Need To?

-What is the IDRC (Intellectual Disability/Related Condition) form

-When is the IDRC filled out and by who?  

-What does LON mean (Level of Need)?  (assistance needed, dollars required for that assistance level, etc…)

-How do I get a Level of Need increase? 

-Who applies for the Level of Need increase? 

-Additional Items for LON Behavior Increase/Behavior Bump 

-Additional Items for LON 9

–Utilization Review Department- what is their role?  (Monitoring units in CARE and Utilization of services, Approving Levels of Needs, etc…)

Payment:

We would be glad to invoice you if you prefer.  Please indicate how you will paying when you register with Meghan Jones.

Option #1:

Requested invoice: We will send you an invoice from Paypal and then you can make a payment directly through the invoice-  using a credit card, debit card, Paypal account, or payment by check.

Option #2:

Online Payment:  You may pay directly through your PayPal invoice or you may also choose to use our “Quick Pay Button” for this specific event. Click on the button below: 

“Quick Pay Button”

Option #3:

You may pay on the Twogether Consulting website.  Here is the direct link to the “Payment” page  

If you have any problems, please ask Meghan Jones to walk you through it, when you call to register.  Please contact us directly about group rates. Remember for this option, you will need to enter in total $ amount for # of attendees.  Ex:  2 people want to attend x $125 =$250 total.

Option #4:  NEW!

We now take Zelle payments through our Twogether Consulting Zelle account:  Please contact Meghan Jones at meghanjones.tx@gmail.com for directions to make payment.

Registration:

To complete registration and for any additional information or to arrange payment by check you must contact:

Meghan Jones at: meghanjones.tx@gmail.com 

You may contact Meghan by phone at: (361) 649-5104   

Mailing address for checks:  Twogether Consulting  P.O. Box 90426 Austin, TX 78709

 ” Requesting Adaptive Aids, Minor Home Modifications & Dental Services“

(For HCS)

Part of The Care Coordination/Case Management Series

Date: July 11th, 2025

Time: 1:00 PM-3:00 PM

Cost: $65

For:  Program Managers, Administrators, Case Managers/Care Coordinators, Quality Assurance Staff, Nursing Staff

Presenter:  Julie Blacklock

You will receive a confirmation email and handout as well as a link to register with “Gotowebinar” to attend the session, once we receive payment.  Please click on your registration link right away to receive reminders for the session!

Description:  This class is designed for anyone who is first starting out in the HCS Waiver Program as a new provider and for those persons coordinating services (such as PM’s and case management) for the individuals in the HCS Waiver Program. 

This session is also meant to help anyone who is responsible for oversight and quality assurance for the program to better understand the “HCS Billing Requirements” so they can meet Medicaid compliance for the HCS program.  A variety of provider representatives at your agency may be responsible for billing and oversight when it comes to Adaptive Aids, Minor Home Modifications, and Dental services, including: service providers who document billable services(i.e. nurses), monitoring/reviewing billable documentation for billing and survey compliance (i.e. CM’s, nurses, QA staff, PM’s and billing staff).

Topics

Definitions: Adaptive Aids, Minor Home Modifications, Dental

• Qualifications for Use of AA, MHM or Dental Funds

• AA/MHM List (Appendix VII and X)

• Items to collect and save for proof of purchase

• Bids Needed

• What Should Be Written In a Bid

• Justifications

• Pictures/Drawings/Blueprints

• Proof of Purchase & Insurance-Only concerning to request a vehicle lift.

• How Do You Get Reimbursed? “Request For Reimbursement”

• What is TAS, Pre-MHM OT/PT, and Pre- MHM and Who Qualifies?

Payment:

We would be glad to invoice you if you prefer.  Please indicate how you will pay when you register with Meghan Jones.

Option #1:

Requested invoice: We will send you an invoice from Paypal and then you can make a payment directly through the invoice-  using a credit card, debit card, Paypal account, or payment by check.

Option #2:

Online Payment:  You may pay directly through your PayPal invoice or you may also choose to use our “Quick pay button” for this specific event. Click on the button below: 

“Quick Pay Button”

Option #3:

You may pay on the Twogether Consulting website.  Here is the direct link to the “Payment” page  

If you have any problems, please ask Meghan Jones to walk you through it, when you call to register.  Please contact us directly about group rates. Remember for this option, you will need to enter in total $ amount for # of attendees.  Ex:  2 people want to attend x $125 =$250 total.

Option #4:  NEW!

We now take Zelle payments through our Twogether Consulting Zelle account:  Please contact Meghan Jones at meghanjones.tx@gmail.com for directions to make payment.

Registration:

To complete registration and for any additional information or to arrange payment by check you must contact:

Meghan Jones at: meghanjones.tx@gmail.com 

You may contact Meghan by phone at: (361) 649-5104   

Mailing address for checks:  Twogether Consulting  P.O. Box 90426 Austin, TX 78709